9 Best Business Printer | Print That Pays You Back

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A compact all-in-one that treats setup like a 20-minute job, not an afternoon project.

The Brother MFC-L2820DW prints, copies, scans, and faxes in a small footprint that fits tight desks. It runs 34 ppm black, and while that’s a touch slower than the HP above, the dual-band wireless (2.4GHz / 5GHz) gives you two connection paths so your team stays online even on a crowded office network. The 2.7″ touchscreen handles print-from and scan-to cloud apps like Google Drive and Dropbox right from the panel.

Setup is the easiest owners have ever done—some simply plug in a Cat6 cable and are recognized instantly. One long-time Brother owner replaced a 16-year-old machine and found this one better, noting the first unit lasted 11 years before the scanner gave out. That reliability streak is the real story, echoed in reviews describing it as a “solid machine” that works “just fine” day after day.

You get reliable daily printing, but the honest trade-off is speed—one owner’s exact words: “I do wish it would print a little faster but other than that it works just fine and it has been reliable for sure!” The touchscreen and app-based controls are intuitive, though a few find the mobile printing app clunkier than expected. It ships with a Refresh Subscription Trial, but you can happily ignore that and use standard TN830 or TN830XL toner.

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The fastest first page in the lineup at 4.9 seconds, backed by a 3-year warranty.

This Canon is built for impatient offices. It edges out the Brother above by printing 37 ppm versus 34 ppm—a 9% speed gap that adds up over a long day—and its first page arrives in approximately 5 seconds, the quickest start of any model here. The 5-inch color touchscreen with customizable Application Library puts your most-used functions one tap away, and the 50-sheet duplex automatic document feeder scans both sides in a single pass to keep multi-page jobs organized.

Print quality is what owners praise most, with a close second for value-for-money—one buyer replaced an HP LaserJet and called it an “Amazing Printer at a Great Price” running in under 20 minutes. The paper handling is generous: a 250-sheet cassette plus a 100-sheet multipurpose tray, expandable further with an optional 550-sheet cassette. That flexibility suits offices that bounce between plain paper, envelopes, and card stock.

Here’s the honest caveat: reliability gets mixed feedback, with most units working flawlessly while an occasional one arrives with startup issues—often blamed on rough shipping rather than design. Setup is also a split decision, described by some as easy and by others as complicated, so budget time to follow the setup directions closely. The 3-year limited warranty softens that risk considerably.

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Certified-refurbished color printing that skips the clogged-nozzle headaches of inkjets.

If your business needs color but your budget says otherwise, this certified refurbished HP delivers. It prints up to 26 ppm in both black and color, and because it’s a laser, it won’t develop clogged heads after sitting idle for weeks—a complaint inkjet owners know all too well. The auto 2-sided printing and 2-sided single-pass scanning keep multi-page color jobs moving, and the 250-sheet input tray covers a normal day’s output.

Owners praise the crisp, smear-free prints and note the machine looks and runs like new despite the refurbished status, with toner included in the box. The built-in HP Wolf Pro Security adds a layer of protection against malware—a thoughtful touch for an office device. Setup is fast via the HP app, and the dual-band Wi-Fi with self-reset automatically detects and fixes connection drops, addressing the connectivity complaints that plague other models.

The catch with refurbished gear is consistency. A few owners received units with cosmetic stains from previous use, and one hit a wireless setup wall that no troubleshooting could fix. Another flagged that the “very low on toner” warning appeared earlier than expected—under 500 pages in 30 days. The one-year official warranty on this Certified Refurbished program gives you some protection, but know that refurbished means slight variability between units.

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A color laser with 48 touchscreen shortcuts that turn daily tasks into one-tap jobs.

This Brother color laser is a productivity powerhouse for offices that live in the cloud. The 3.5″ color touchscreen holds up to 48 customizable shortcuts, so your team can fire off a scan-to-Google-Drive or print-from-Dropbox job without digging through menus. It prints 19 ppm in both black and color, which is slower than the monochrome leaders but respectable for color output, and the 50-sheet auto document feeder plus 250-sheet adjustable tray keep workflow uninterrupted.

Owners describe vibrant, sharp color prints that make presentations “stand out from the competition,” with reliable wireless and fast scanning that’s “quick, clean, and clear.” The quiet operation and toner-efficient design earn repeated praise, and the dual-band wireless (2.4GHz / 5GHz) plus Wi-Fi Direct gives multiple users flexible connection paths. One owner bought it for both an office and a dad’s home office—evidence of its versatility across work settings.

There’s a genuine caution here about the cartridge system. The machine counts pages rather than measuring actual toner, and one owner reports it stopped printing when the count hit zero even though toner remained—with chipped cartridges forcing premature replacement. That same owner’s unit failed after 7 months with a false “non-genuine toner” error. The majority of owners have zero issues, but this page-counting design is a real consideration for high-volume offices watching supply costs.

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A 35 ppm color laser built for mid-size offices that print up to 2,500 pages a month.

Xerox built this for serious volume. The C325dni cranks out 35 ppm in both black and color—matching the fastest monochrome machines here while adding full color—and the intuitive 4.3-inch touchscreen with guided setup gets you printing in minutes via the Xerox Easy Assist App. The starter toner ships with a 1,500-page black yield and 1,000-page color yield, and high-yield cartridges exist to cut ongoing costs for offices pushing the 2,500-page monthly envelope.

Owners who love it really love it. One replaced an HP and found the cost per page lower despite pricier cartridges, praising the fast duplex scanning and ability to print card stock. Another calls it “a beast” that handles plain paper and card stock with top quality, and the print quality earns a “Better than HP” verdict from a converted owner. The 59.5-pound build tells you this is a substantial machine meant to stay put and work hard.

The honest split is on reliability and running costs. Print quality gets mixed feedback—fantastic for some, frustrating for others—and the toner economics are the biggest caution: one owner reported toner failing at around 1,000 pages when rated for 1,800, with four cartridges running –150 each. The clamor about expensive toner and occasionally unhelpful support means this is best for teams that print enough volume to justify the supply budget.

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A speed-and-color champion whose one-pass duplex scanner turns bulk archiving into a quick job.

This Canon is the color printer owners rave about most. Print quality is the single most-praised feature by a wide margin, followed by print speed—it delivers 35 ppm in both black and color with what owners call “incredible” duplex scanning that handles both sides in a single pass. The 250-sheet standard cassette plus 50-sheet multipurpose tray expands to 850 sheets with an optional cassette, and the ENERGY STAR and EPEAT Silver certifications keep the eco-footprint in check.

Owners describe output as “ultra-clean, sharp,” with colors that print vibrantly and a scanner that saves real time on multi-page jobs. One owner switched from an HP LaserJet Pro frustrated by its software, and called the Canon “Finally a Printer That Doesn’t Frustrate Me,” noting consistent wireless and reliable daily operation. The 3-year limited warranty adds genuine confidence for a machine at this price point.

The setup and connectivity story is genuinely two-sided. Roughly as many owners praise the easy setup as call it “too complex to operate,” and wireless connectivity collects nearly as many complaints as the setup does. Compounding that, some buyers received gray-market units whose serial numbers can’t be registered with Canon USA—meaning no US warranty support. The machine itself performs beautifully; just buy from a seller you trust and be ready for a configuration session that’s more involved than plug-and-play.

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The fastest printer here at 42 ppm—a high-volume color machine that lives on Ethernet.

Speed is the whole story with this Xerox. At 42 ppm in both black and color, it’s the quickest machine in this entire lineup, built for heavy-duty office tasks up to 4,500 pages per month. The starter toner ships with a 2,400-page black yield and 2,000-page color yield, and it supports high-yield cartridges—plus it’s notably third-party-toner friendly, with owners confirming no lockouts that force premium cartridge prices. That combination makes it a cost-effective choice for small offices with serious volume.

Owners describe a “sturdy build” with a responsive 4.3″ touchscreen, fast color output around 15 seconds for a first page, and “crisp text, vibrant color” that holds up for professional documents. One buyer installed it for a client and praised the excellent throughput, calling it reliable and solid for demanding workflows. If your office network is wired, this machine slots in beautifully and never drops a connection.

The deal-breaker for some is the missing Wi-Fi. It’s “Wi-Fi Ready”—meaning the adapter is sold separately, and owners say it’s not only costly but at times unavailable. One reviewer was blunt: “It doesnt come with wifi which is absolutely insane.” It also makes a squealing noise when running, and the per-cartridge toner cost runs high, with one owner estimating 7,000–10,000 pages per cartridge at premium prices. This is strictly an Ethernet-office machine with a noise and running-cost trade-off.

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The cartridge-free supertank that turns your biggest recurring supply cost into bottled ink.

This Epson rewrites the running-cost math. Instead of cartridges, it ships with two bottles each of black (127 mL) and cyan, magenta, and yellow (70 mL) ink—and even includes a second set so you’re stocked from day one. The cartridge-free design means no chip locks and no page-counting shutdowns; you just pour in bottled ink and keep printing. It delivers 25 ppm in both black and color with a hefty 66,000-page monthly duty cycle, and the 4.3″ touchscreen plus motorized output tray feel more premium than the price suggests.

Print quality is the most-praised feature by a large margin, with speed close behind—owners say it “cuts work time in half” and produces “excellent photo-quality prints” right from the start. The keyed, spill-proof ink bottles are a standout safety feature, and the machine handles cardstock up to 100 lb through the rear tray for those occasional heavy-duty jobs. The duplex automatic document feeder with a 50-sheet capacity and a fax memory of up to 550 pages round out a genuinely capable all-in-one.

Reliability is where opinions split. Most owners mention flawless daily operation, but a frustrated minority hit recurring false errors—”printer busy,” incorrect Wi-Fi password prompts, and the app failing to find the printer—even while the machine functions. The support experience for those owners was unhelpful. Value-for-money is also a mixed call: some note the ink savings justify the upfront cost, while others find it simply expensive. The 2-year manufacturer warranty offers some reassurance.